> ## Documentation Index
> Fetch the complete documentation index at: https://docs.on-site.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Media, files and links

> Find the photos, videos, documents and links your team has shared in a project.

Everything your team shares in a project's chats is collected in one place. Photos and videos go to **Media**, documents go to **Files**, and web links go to **Links**.

Each chat also has its own **Media**, **Files** and **Links** tabs with just that chat's items.

## Media

The **Media** tab shows the photos and videos shared in the project, grouped by date.

### Filter media

> [tab] Phone
>
> Tap the **Creator:** button to show media from certain people. Tap the filter button for more options:
>
> * **Created by**: who shared it
> * **Channels**: which chats it came from
> * **Content**: **All**, **Photos** or **Videos**
> * **Creation range**: **Any time**, **This week (past 7 days)**, **This month (past 30 days)**, or your own **Start** and **End** dates
>
> Tap **Apply**. Tap **Reset** to clear your filters.

> [tab] Computer
>
> Use the controls above the media: **All**, **Photos** or **Videos**, a date menu (**Any time**, **This week**, **This month** or **Custom**), **Creator** and **Chat group**. Click **Clear** to remove your filters.

### View a photo or video

> [tab] Phone
>
> Tap a photo or video to see it full screen. Swipe to move between items. From here you can:
>
> * Tap **Share** to send it to another app.
> * Tap the **⋮** menu, then **Download** to save it to your photo library, or **Delete**.
> * Tap **Task** to **Create new task** or **Add to existing task** with this photo. See [Tasks](https://docs.on-site.io/work/tasks.md).
> * Tap **Pin to Plan** to put the photo on a plan. See [Keyplans](https://docs.on-site.io/work/keyplans.md#pin-a-photo-to-a-plan).

> [tab] Computer
>
> Click a photo to open it. Use the arrows, or the arrow keys, to move between photos. Click **Download** to save it. A **Pinned to Keyplan** label shows if the photo is on a plan. Click **Go to Original Message** to jump to the chat where it was shared.
>
> Click a video to play it.

### Select several items

Tap or click **Select**, then choose up to 10 items.

* **Phone:** share or delete the selected items.
* **Computer:** download or delete the selected items.

You can only delete media you shared. Deleting is permanent and can't be undone.

## Annotate a photo

You mark up a photo before you send it in a chat. You can draw, add text, shapes, measurement lines and labelled arrows, and pick a colour. Use undo and redo to fix mistakes.

> [tab] Phone
>
> Take or choose a photo in a chat. Tap the pencil button on the photo. Mark it up, then tap **Done**. Add a caption if you like, then send.

> [tab] Computer
>
> In a chat, click **+** in the message box, then **Upload photos or videos**. Choose a photo and click **Annotate**. The tools are **Sketch**, **Vector**, **Shapes**, **Measurements** and **Text**. Click **Done**, add a caption if you like, then send.

You can send up to 10 photos and videos at a time.

## Files

The **Files** tab lists the documents shared in the project, grouped by date. Each file shows who shared it and when.

> [tab] Phone
>
> Tap the **Creator:** button to show files from certain people. Tap the filter button to filter by **Created by**, **Channels** and **Creation range**.
>
> Tap a file to preview it. Tap **Full screen** for a bigger view. Tap **Share** to send the file to another app.

> [tab] Computer
>
> Filter by date, **Creator** and **Chat group**. Click **Clear** to remove your filters.
>
> Click a file to open it. Files that OnSite can show are marked **Preview**. Others are marked **Open**. In the viewer, click **Download** to save the file to your computer.

### Files you can preview

OnSite shows these files without leaving the app:

| File | Types |
| - | - |
| PDF | .pdf |
| Word | .doc, .docx |
| Excel and CSV | .xls, .xlsx, .csv |
| PowerPoint | .pptx |
| CAD drawings | .dxf |
| 3D models | Such as .stl, .obj, .step and .3dm |

For other files, share or download them and open them in another app. On a computer, files over 50 MB don't preview, but you can still open or download them.

## Links

Links shared in chats are collected so you can find them again. Each link shows who shared it and when. The newest links are at the top, grouped by day.

> [tab] Phone
>
> Open the project's **Links** tab to see links from every chat in the project, with the chat each one came from. To see one chat's links, open the chat and tap **Links**. Tap a link to open it.

> [tab] Computer
>
> Open a chat. In the panel beside it, choose **Links**. Click a link to open it in a new browser tab.


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